The good news is that you’ll be able to skip a few of the lessons because you’ve already imported much of your company’s data from QuickBooks Desktop. The best solution is to find a new QuickBooks Online report and begin using it.įit Small Business has created a free QuickBooks Online course that includes video tutorials and written step-by-step instructions. Reports: QuickBooks Online contains a variety of reports that can replace many of those you’ve been using in the desktop version.Inventory from QuickBooks for Mac: While you can’t transfer your inventory from a Mac computer, if you have access to a computer running Windows, you can make the transfer there.You will, however, get an improved audit trail with QuickBooks Online going forward. Audit trail: There’s nothing you can do about your past audit trail other than retain a copy of your desktop version and the information contained in it.Once that’s done, rebuild them in QuickBooks Online by creating recurring sales receipts. Recurring credit card charges: You’ll need to cancel your existing recurring credit card transactions in the Merchant Center.If you need access to prior reconciliation reports, you can still get them from your desktop version as long as you don’t delete the files. Bank and credit card account reconciliation reports: Once you convert to QuickBooks Online, you’ll need to start your reconciliations from where you last ended them.While most of your data will import when switching from QuickBooks Desktop to Online, there are a few items that won’t convert, including: What’s Not Imported When You Move From QuickBooks Desktop To QuickBooks Online? Once you receive an email indicating that the migration is successful, click on the Complete your setup button (not shown) to log in to QuickBooks Online and review your data. QuickBooks emails you when your QuickBooks Online company is ready, but this could take several hours for a large file. QuickBooks data file transfer confirmation If you don’t want to save it to an existing company, you can create a new company.Īfter you select your company, click Export, and QuickBooks will work for a few minutes and then give you a confirmation screen similar to this: If you have multiple companies, be careful to select the correct one as the conversion will replace any existing data. Then, a login screen for your QuickBooks Online account will appear on your QuickBooks Desktop account.Īfter logging in to your QuickBooks Account successfully, select the QuickBooks Online company that you want the data to import to from the drop-down list. Since you already set up a QuickBooks Online account, select Yes, sign me in (not shown in a screenshot). You can ask the Katana team to help you integrate Katana with QuickBooks Online.Īfter identifying whether you want to import inventory to QuickBooks Online, QuickBooks will then ask you if you have a QuickBooks Online account. Katana Advanced comes with a one-time implementation package for $600. If you’re worried about the implementation of Katana and QuickBooks Online, you can always ask for guidance during the implementation phase. Visit Katana to learn more about its integration with QuickBooks Online. If you want to avoid filing Form 3115 and keep using the average cost method for tracking your inventory costs, we recommend selecting “no” and then integrating your QuickBooks Online with Katana. For that reason, we recommend consulting a tax professional before bringing over your inventory to QuickBooks Online. If you change your inventory method from average cost to FIFO, it must be reported to the IRS on Form 3115. If you use QuickBooks Enterprise, Intuit has conversion instructions for QuickBooks Enterprise. For QuickBooks Mac, you can follow Intuit’s conversion instructions for that platform. The steps discussed in this article are for converting a QuickBooks Desktop file to QuickBooks Online from QuickBooks Desktop Pro, Premier, and Accountant. Visit Katana to learn more about its features. Get this bundle now to save more on your first year. Katana offers a software bundle discount for QBO Plus at 50% off for the first year plus Katana Advanced. Get Katana now to improve your experience with QBO. At the end of the time, you don’t need to manually sync them because all changes happen automatically. Whenever you create manufacturing and purchase orders, Katana will feed this information to QBO to create accounting records. If you’re a manufacturer that needs inventory management features in QBO, we recommend integrating it with Katana Manufacturing ERP. However, it’s not as powerful as its desktop counterpart. As our overall best small business accounting software, QuickBooks Online offers good inventory features. Switching from QuickBooks Desktop to Online means that you’ll be giving up QBD’s inventory management features.
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